Contract Notice Management with AI Automation
Centralize tracking, automate tasks, and ensure 95% SLA compliance at scale
From Chaos to Compliance in Three Steps
AI-powered automation transforms contract notice management from manual tracking to intelligent orchestration
Tracking Issues Delay SLA Compliance
Notices hidden in emails are often overlooked, causing SLA breaches that lead to penalties and reputational damage. The lack of a centralized system creates accountability issues and limits visibility.
AI Automation Streamlines Notice Handling
AI scans and tags notices by project, type, and SLA rules. Tasks are automatically created in Planner with assigned owners and deadlines. Real-time monitoring triggers Teams alerts and email alerts to prevent SLA misses.
Benefits & ROI Deliver Efficiency Gains
Achieve 90% faster notice tracking and 95% SLA compliance, reducing disputes and penalties. Centralized dashboards provide real-time visibility, saving hundreds of administrative hours and boosting productivity by $100K+.
The Challenge: Hidden Notices, Missed Deadlines
Manual tracking of contract notices creates a cascade of operational and compliance problems
- Email Overload: Critical contract notices buried in inboxes, leading to missed deadlines and SLA violations
- No Centralized Tracking: Scattered records across teams with no single source of truth for notice status and accountability
- Manual Classification: Time-consuming manual sorting by project, type, and priority resulting in errors and delays
- Reactive Response: Discovering SLA breaches only after penalties are incurred, with no proactive alert system
- Limited Visibility: Management lacks real-time dashboards to monitor compliance status across all active contracts
60-70%
Notices missed or delayed in email
$50K+
Annual penalties from SLA breaches
100s hrs
Monthly admin time wasted on tracking
AI-Powered Notice Management System
Intelligent automation that scans, classifies, routes, and monitors every contract notice
Intelligent Scanning & Tagging
AI automatically scans incoming emails and documents to identify contract notices, extracting key information and tagging by project, contract type, and SLA requirements.
Automated Task Creation
System automatically creates tasks in Microsoft Planner or project management tools, assigning owners, setting deadlines, and defining action items based on notice type.
Real-Time SLA Monitoring
Continuous monitoring of all active notices against SLA deadlines, with intelligent escalation rules and countdown tracking for time-sensitive items.
Proactive Alerts & Reminders
Automated notifications via Teams and email at critical milestones—initial notice receipt, approaching deadlines, and escalations for overdue items.
Centralized Compliance Dashboard
Real-time visibility into all contract notices with status tracking, compliance metrics, overdue items, and team performance analytics in one unified view.
Seamless Integration
Integrates with existing systems including Outlook, Teams, Planner, SharePoint, and contract management platforms for smooth workflow adoption.
Industries Benefiting from AI Notice Management
Critical for any organization managing high volumes of contract notices and SLA obligations
Construction & Infrastructure
Track change orders, extension notices, and contractor communications across multiple project sites with automated compliance monitoring.
Legal & Professional Services
Manage discovery notices, court deadlines, and client notifications with fail-safe deadline tracking and audit trails.
Government & Public Sector
Handle vendor notices, procurement communications, and regulatory filings with complete transparency and accountability.
Corporate Real Estate
Track lease renewals, option notices, and tenant communications across property portfolios with centralized oversight.
Healthcare
Manage vendor agreements, equipment service notices, and regulatory compliance documentation with automated workflows.
Financial Services
Process supplier notices, contract amendments, and regulatory notifications with complete audit trails and compliance documentation.
Ready to Accelerate Your Transformation?
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